Industry Compliance with Strategic Trade Control

Individual or Global:

If the application is for an export license, indicate whether the application is for an individual or global license.

Note: Global licenses are not available for imports, transit, transshipment, brokering, or extra-territorial re-exports or re-transfers.

Applicant:

State the applicant’s complete name and address, including ZIP code, telephone, fax, e-mail, webpage, reg. no./identification code, and the tax identification number (PIB).

State the complete telephone number, including the area code.

Contact person:

Identify the individual familiar with the transaction who can respond to questions from the Ministry of Trade and Industry staff or from other government agencies. The individual should be prepared to answer procedural and/or technical questions. You may identify more than one individual and provide their areas of expertise (e.g., John Doe – technical, Andrew Heart – regulatory/process). Please do not identify an individual who is not familiar with the transaction and thus unable to respond.

State the complete telephone number, including the area code.

Type of transaction:

Please indicate the type of trade transaction for which you are applying for a license.

Consignee:

Enter the complete name and address of the consignee, including contact details such as telephone, fax, e-mail, and webpage.

Do not use post office boxes or other general or imprecise addresses.

Please also insert here information about intermediate importers, consignees, or recipients, if different from the end user. An example would be a purchaser who will receive the shipment for storage, modification, or incorporation into another end-item and subsequent forwarding to the end-user. The foreign purchaser may also be in a country other than the foreign end-user.

End user (if different from consignee):

Enter the complete name and address, including contact details such as telephone, fax, e-mail and webpage of the end user.

The Ministry will not accept post office boxes or other general or imprecise addresses without a letter of explanation/justification.

The end user is the entity that will take final possession of the commodity, regardless of purchaser and intermediate consignee.

Do not indicate in this box the intermediate consignee/importer (e.g., the person who will receive the goods for onward movement to the foreign purchaser or foreign end-user, testing, etc.) who may or may not be in the same country as the purchaser or end-user.

Note: Incomplete, imprecise addresses or use of post office boxes may result in your application being returned without action.

Third parties involved, e.g. brokers (if applicable):

Applicants must identify all third parties involved in the proposed transaction. Ensure that the application provides adequate details regarding the transaction and all the parties involved, paying particular attention to clarification of their roles, such as freight forwarders, agents or representatives, and brokers.

Country of origin:

Insert the ISO 3166 country code representing the country of origin of exported items. In case of importation, please indicate the exporting country. In case of transit, please indicate the country of exportation.

The country code is represented as a two-letter code (alpha-2) which is the general purpose code. For example: Macedonia – MK; United Kingdom – GB; Germany – DE; United States – US.

You can search for a correct code here:

https://www.iso.org/obp/ui/#search

Country of consignment:

Insert the ISO 3166 country code representing the consignment country. It is very important to indicate if the consignment country is not the final, but intermediary recipient of shipped items.

See above for where to find correct country codes.

Country of final destination:

Insert the ISO 3166 country code representing the country where the item will ultimately be sold/located.

See above for where to find correct country codes.

Description of the items:

List each item, including in the description the product name and the manufacturer, if appropriate. Also include the part/model number, all the specific details of any modification, and any other details (Serial No., Chemical Abstracts Service (CAS) Registry Numbers, if appropriate) that would assist in clarification/identification of the items (e.g., part number 1162-02 – trigger rubber gasket; AN/XXX-1 communications system; Methyl Phosphonyldifluoride (CAS 676-99-3)).

Note: CAS Registry Numbers are universally used to provide a unique, unmistakable identifier for chemical substances. A CAS Registry Number itself has no inherent chemical significance but provides an unambiguous way to identify a chemical substance or molecular structure when there are many possible systematic, generic, proprietary, or trivial names.

In case of software or technology transfer: identify the software or technical data to be transferred, the end item or system to which it relates, and the type of data contained in the documentation (e.g., drawings, schematics, blue prints, briefings, proposals, etc.). If you are exporting a specific document or proposal, state the exact title of the document to be exported.

In case of encryption, provide a brief technical description, including the basic purpose of the item and the type of encryption used in the product or technology (e.g., 128-bit RC4 for secure e-mail, 2048 RSA for key exchange).

Please do not type “See letter of explanation” or “See brochure.”

Note: The information identified in this block is entered directly into the Department computer system and will be printed on the license form. A brief technical description is essential.

Note: Lack of detail and incomplete or misleading descriptions can result in unnecessary delays in processing your application.

Ensure that the goods description matches those on the End Use Certificate. Failure to check this will mean your application will be returned to you, which could significantly delay processing times

Use the same description in any export documentation, so that the Department and Customs can link any license with the shipping documentation and, if necessary, the containers themselves.

Harmonized System or Combined Nomenclature Code (if applicable 8 digit; CAS number if available):

Insert the eight (8) digit Harmonized System customs code for each item.

Note: The Harmonized System customs codes are considered to be an aid for interpreting the scope of controls, but do not determine the control status of an item.

Control list no (for listed items):

Insert the National Control List number. Example: ML1.a. for sub-machine guns or 2B004 for hot isostatic press.

In case of software or technology transfers, the control list number of the software or technology should be identified, as well as the hardware to which it relates. Example: ML22.a., as it relates to production of ML1.a. (this means technology classified as ML22.a for the production of “widgets” classified under ML1.a.)

Please note: The applicant must make the attempt to classify the commodity in accordance with the National Control List. The final classification is determined by the Department.

Currency and value:

Enter the currency and value of the proposed transaction in accordance with the purchase order or contract.

A value must always be stated even if the goods are being provided to the customer at no charge.

The value of hardware should reflect the selling price for each line item without supplementary costs such as packing and freight. Value for technical data cannot be identified as 0 EUR but rather should reflect reproduction, processing costs, and/or contract cost.

Quantity of the items:

State the quantity (e.g., number/amount) of each end item, major component, and system (e.g., 100 pcs, 2000 kg, 500 l etc.).

Contract date (if applicable):

If this application is in reference to a contract, please provide the date of the contract.

Customs procedure:

Indicate the relevant customs procedure for the proposed transaction (such as export, re-export, temporary export, import, temporary import, or transit).

Approximate timeframe of proposed activities:

Provide an estimation of timeframe during which the items are being proposed to be exported, imported or transited. In case the contract identifies performance deadlines, please indicate those.

End use description:

Provide a concise account of the specific purpose of the requested export. Simply stating, "for use in production of military aircraft,” “for resale,” or “for research purposes” is inadequate. Explain the nature of the research. Provide information about the appropriateness of the item for the end-use. Information provided in this block is important in determining the outcome of your application, both in the length of time needed for assessment and the determination to be made.

Examples are:

– "For production of the AN/APR-100 radar in accordance with agreement AF 123-99;” or

– “The radar will be used in Civil Aircraft Traffic Controllers by the Govt. of Spain.”

The applicant must seek written confirmation from the foreign purchaser before applying for a license. An end-use certificate must be attached to the application.

Questions concerning end use:

Please respond to each of the questions by marking the appropriate answer. If your answer to any of the questions is Yes, please provide additional information.

Applicant’s signature

Enter the name and the title of the individual who will sign the license application form.

Note: The individual whose name is typed in this field must be empowered to sign the application on behalf of the entity.

Service provider:

State the applicant’s complete name and address, including ZIP code, telephone, fax, e-mail, webpage, reg. no./identification code, and the tax identification number (PIB).

State the complete telephone number, including the area code.

Contact person:

Identify the individual familiar with the transaction who can respond to questions from the Ministry of Trade and Industry staff or from other government agencies. The individual should be prepared to answer procedural and/or technical questions. You may identify more than one individual and provide their areas of expertise (e.g., John Doe – technical, Andrew Heart – regulatory/process). Please do not identify an individual who is not familiar with the transaction and thus unable to respond.

State the complete telephone number, including the area code.

Exporter in originating foreign country:

Enter the complete name and address of the exporter in the originating foreign country, including contact details such as telephone, address, fax, e-mail, and webpage.

Do not use post office boxes or other general or imprecise addresses.

Note: Incomplete, imprecise addresses or use of post office boxes may result in your application not being processed.

Consignee in foreign country of destination:

Enter the complete name and address of the consignee in the foreign country of destination, including contact details such as telephone, fax, e-mail, and webpage.

Do not use post office boxes or other general or imprecise addresses.

Please also insert here information about any intermediate importers, consignees, or recipients, if different from the end user (i.e., the purchaser who will receive the shipment for storage, modification, or incorporation into another end item and for subsequent forwarding to the end user. The foreign purchaser may also be in a country other than the foreign end user.

Service recipient/End user (if different from consignee):

Enter the complete name and address, including contact details such as telephone, fax, e-mail and webpage of the end user.

The Ministry will not accept post office boxes or other general or imprecise addresses without a letter of explanation/justification.

The end user is the entity that will take final possession of the commodity, regardless of purchaser and intermediate consignee.

Do not indicate in this box the intermediate consignee/importer (e.g., the person who will receive the goods for onward movement to the foreign purchaser or foreign end-user, testing, etc.) who may or may not be in the same country as the purchaser or end-user.

Note: Incomplete, imprecise addresses or use of post office boxes may result in your application being returned without action.

Third parties involved, e.g. agents (if applicable):

Applicants must identify all third parties involved in the proposed transaction. Ensure that the application provides adequate details regarding the transaction and all the parties involved, paying particular attention to clarification of their roles, such as freight forwarders, agents or representatives, and brokers.

Country where the service is provided:

Insert the ISO 3166 country code representing the country where the service is provided. In case of importation, please indicate the exporting country. In case of transit, please indicate the country of exportation.

The country code is represented as a two-letter code (alpha-2) which is the general purpose code. For example: Macedonia – MK; United Kingdom – GB; Germany – DE; United States – US.

You can search for a correct code here:

https://www.iso.org/obp/ui/#search

Originating foreign country/foreign country of location of the items that are the subject of services:

Insert the ISO 3166 country code representing the foreign country from which the items subject to services originate or where the items are located prior to transfer/export.

See above for where to find correct country codes.

Foreign country which receives (benefit from) the services:

Insert the ISO 3166 country code representing the foreign country which receives the items or benefits from technical assistance.

See above for where to find correct country codes.

Currency and value of the service:

Enter the currency and value of the proposed service in accordance with the purchase order or contract.

A value must always be stated even if the services are being provided to the beneficiaries at no charge.

Contract date (if applicable):

Please provide the date of the contract, if this application is in reference to a contract.

Approximate timeframe of service activities:

Provide an estimation of the timeframe during which the proposed services are to be provided. In case the contract identifies performance deadlines, please indicate those.

Service type – technical assistance, financing, transportation:

Indicate the service type.

Description of the service (technical details of the service activity):

Provide technical details of the service activity.

A description of technical assistance should detail any technical assistance related to repairs, development, manufacturing, assembly, testing, maintenance, or other technical service, including in forms such as instruction, training, transmission of working knowledge or skills, or consulting services.

End use description of the service:

The military or dual-use items in relation which the services are provided and the specific end use of the items

Description of the items subject to services:

List each item, including in the description the product name and the manufacturer, if appropriate. Also include the part/model number, all the specific details of any modification, and any other details (Serial No., Chemical Abstracts Service (CAS) Registry Numbers, if appropriate) that would assist in clarification/identification of the items (e.g., part number 1162-02 – trigger rubber gasket; AN/XXX-1 communications system; Methyl Phosphonyldifluoride (CAS 676-99-3)).

Note: CAS Registry Numbers are universally used to provide a unique, unmistakable identifier for chemical substances. A CAS Registry Number itself has no inherent chemical significance but provides an unambiguous way to identify a chemical substance or molecular structure when there are many possible systematic, generic, proprietary, or trivial names.

In case of software or technology transfer: identify the software or technical data to be transferred, the end item or system to which it relates, and the type of data contained in the documentation (e.g., drawings, schematics, blue prints, briefings, proposals, etc.). If you are exporting a specific document or proposal, state the exact title of the document to be exported.

In case of encryption, provide a brief technical description, including the basic purpose of the item and the type of encryption used in the product or technology (e.g., 128-bit RC4 for secure e-mail, 2048 RSA for key exchange).

Please do not type “See letter of explanation” or “See brochure.”

Note: The information identified in this block is entered directly into the Department computer system and will be printed on the license form. A brief technical description is essential.

Note: Lack of detail and incomplete or misleading descriptions can result in unnecessary delays in processing your application.

Ensure that the goods description matches those on the End Use Certificate. Failure to check this will mean your application will be returned to you, which could significantly delay processing times

Use the same description in any export documentation, so that the Department and Customs can link any license with the shipping documentation and, if necessary, the containers themselves.

Harmonized System or Combined Nomenclature Code (if applicable 8 digit; CAS number if available):

Insert the eight (8) digit Harmonized System customs code for each item.

Note: The Harmonized System customs codes are considered to be an aid for interpreting the scope of controls, but do not determine the control status of an item.

Control list no (for listed items):

Insert the National Control List number. Example: ML1.a. for sub-machine guns or 2B004 for hot isostatic press.

In case of software or technology transfers, the control list number of the software or technology should be identified, as well as the hardware to which it relates. Example: ML22.a., as it relates to production of ML1.a. (this means technology classified as ML22.a for the production of “widgets” classified under ML1.a.)

Please note: The applicant must make the attempt to classify the commodity in accordance with the National Control List. The final classification is determined by the Department.

Currency and value:

Enter the currency and value of the proposed transaction in accordance with the purchase order or contract.

A value must always be stated even if the goods are being provided to the customer at no charge.

The value of hardware should reflect the selling price for each line item without supplementary costs such as packing and freight. Value for technical data cannot be identified as 0 EUR but rather should reflect reproduction, processing costs, and/or contract cost.

Quantity of the items:

State the quantity (e.g., number/amount) of each end item, major component, and system (e.g., 100 pcs, 2000 kg, 500 l etc.).

Questions concerning end use:

Please respond to each of the questions by marking the appropriate answer. If your answer to any of the questions is Yes, please provide additional information.

Additional information which might facilitate expedient review of the application:

You may provide substantial background information on previous approvals and denials that will ensure adequate and timely processing of your application.

List of documents attached to this application:

List supporting documents attached to this application such as contracts, technical specifications, and end-use certificates.

Applicant’s signature

Enter the name and the title of the individual who will sign the license application form.

Note: The individual whose name is typed in this field must be empowered to sign the application on behalf of the entity.