Persons who trade in strategic goods or provide related services are obliged to:
- Archive the following documentation for at least thirty (30) years after the finalization of transactions with strategic goods:
- Technical descriptions of the goods that enable the classification of the goods on the National Control Lists, based on the provisions of the Law for the Trade of Strategic Goods, the nomenclature of the customs tariff, and the United Nations Organization classification for dangerous goods, if appropriate
- The quantity of the goods in the appropriate measuring unit and the net weight of the goods
- The full name and address of the exporter, importer, transit person, transshipment person, extra-territorial re-exporter or re-transferor, or provider of related services, and the respective information from the Registry of Strategic Traders, if applicable
- The full name and address of the seller or recipient of the goods
- The full name and address of the end-user of the goods
- The description of related services and the full name and address of the receiver(s) and other parties to the related services, if applicable
- Any business correspondence, e-mails, and audio-video recordings related to transactions involving strategic goods
- Orders, bills, contracts, ordering notes, delivery notes, embarkation lists, and other documentation related to transactions involving strategic goods
- Any other documentation stipulated by the Ministry, which the Ministry will identify on a case-by-case basis
- Provide any such documentation to an official of the Ministry or other supervisory body, upon the request of the Ministry or other supervisory body
- Respect the conditions upon which the license was issued and inform the Ministry immediately of any change that occurred in a controlled transaction
- Inform the Ministry in writing of any change concerning the end-user or another party to an export, import, transit, transshipment, extra-territorial re-export or re-transfer or provision of related services, within ten (10) days from the date of change
- Within seven (7) days after the finalization of a transaction, inform the Ministry in writing of the finalized export, import, transit, transshipment, extra-territorial re-export or re-transfer, or provision of related services, and submit the documentation based on which the transaction was finalized
- At the request of the Ministry, secure confirmation of the delivery and receipt of goods
- Indicate clearly in relevant commercial documents relating to domestic transfers of strategic goods manufactured in Kosovo that those goods are subject to controls if exported from Kosovo; relevant commercial documents include, in particular, any sales contract, order confirmation, invoice, or dispatch note
- Return any used license to the Ministry within seven (7) days of the finalization of the transaction
- Return any unused license to the Ministry within seven (7) days of the expiration of the license or certificate
- Respect other obligations, terms, and conditions which are part of licenses issued by the Ministry based on the Law for the Trade of Strategic Goods
If you do not comply with the terms of your license, it could be revoked and you could be fined or other penal actions could be taken against you.